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  • Purchase Officer

    Purchase Officer - Packing Material & Engineering Stores

    Locations : Gummidipoondi , Chennai
    Reporting to : Director / Unit Head
    Time frame : Immediate

    Roles :
    He should fulfill the role of a discerning purchaser by identifying he exact need for the Units 's engineering spares and consumables and frame specifications accordingly . He should initiate the request for proposals / offers , evaluate the same technically and commercially , put up the purchase decision template and conclude with issuing purchase orders in a timely manner. His role would also include post PO follow up until the items reach the unit, tracking their performances and update vendor quality ratings so that the entire process from indent to usage to scrap disposal is handled in a professionally competent manner . All processes milestones shall be captured on SAP 7.4

    Responsibilities :
    Co - ordinatewith Packing , Engineering , Utilities and Production functions to identify thir resl need in terms of material specifications , fitness for usage ( Quality ) , operating and storage conditions , performance parameters rating and quantity.
    Prepare a purchase template containing all the details and get the same approved by user functions
    Issue a RFQ or Request for Quotation (with or without samples) and issue to a panel of competent vendors only who may or may not be on the Approved list of vendors
    Ensure that only trial small lot orders are given to non approved vendors and get them rated for order effectiveness in terms of quality of item supplied , on time in full supplies , packing quality , billing documentation , after sales support during life time , user satisfaction and ease of business handling etc
    On receipt of samples and quotations have the same properly scrutinised in terms of technical fitment to the Users' needs and commercial merit of the quotation.
    Ensure that multiple quotations are received and analysed until the Unit and its users are able to settle down on the best quality item in terms of item fitness and price.
    Conduct the evaluation of offers in a professionally verifiable and transparent manner using honesty as the personal policy and maximum user satisfaction as the guiding principle .
    Put up necessary documents for approval by Director / Unit Head in case of items not on the routine purchase list and obtain approvals within 24 hours of the evaluation summary sheet being prepared.
    Place orders strictly as per approval policy through electronic means with cc to all relevant heads.
    Proactively Follow up for the progress in execution of the orders by the vendor and not wait for vendor to throw surprises or excuses. In case of any post PO difficulty , take the initiative to realign the same with the consent of the approval authority .
    Provide advance intimation to user functions and engineering stores about likely receipt date for special items , critical spares and equipment so that the users are ready for the testing process on arrival of items at the Unit.
    Receive the items through appropriate recording of arrived quality packing by the relevant stores function personnel.
    Ensure quick tests for acceptance being conducted as per operative Government / Internal standards .
    In case of rejection , prepare the rejection summary and send the same with irrefutable data to the vendor with 1 working day of the rejection information being received
    Coordinate with the Vendor until the time the item is removed from the Unit for replacement or its final fitment as per PO .
    Establish and Conduct Vendor Evaluation Rating process for all bought out items on a quarterly basis and inform the same to all vendors .
    Conduct vendor - customer dialogue once a year between the users and vendors in a transparent and ethical manner to help develop better product understanding and obtain higher effectiveness in usage .
    Constantly scout for higher technology vendors who are capable of improving the efficiency and effectiveness of the user functions and take the organisation onto a higher learning curve .

    Skills : Value engineering assessment skills , Commercial skills in documentation , computer proficiency of highest order , working in SAP or any other ERP environment

    Language : Tamil essential , working level proficiency in English and Hindi required

    Special Mention : Only those with uncompromising Honesty / Integrity and top level motivation required to perform need apply.

    Qualifications : A BE or Diploma in Mechanical engineering with atleast 8 years of having handled hardcore purchase responsibilities and currently reporting to the Purchase / Commercial Head only need apply.

    Salary : 6 lakhs per annum

    Apply to ( with all details incl photo, complete CV , last draw payslip ) to :